Meeting Structure and Content

Tasks

• Lock cadence (e.g., quarterly 90-min virtual sessions via Google Meet).

• Build rolling 12-month schedule.

• Schedule meetings in advance and send “save the date” calendar invites to members.

• Decide facilitation roles (Host = Head of Product; Support = PM/UX note-taker; optional exec cameo).

Agenda and Content Design

• Welcome & framing (set tone, reiterate rules: strategic focus, no support escalations).

• Product vision & roadmap updates (sanitized external view from Productboard).

• Progress since last CAB (what was acted on from prior feedback).

• Industry & market trends discussion.

• Targeted discovery topics (aligned to WIGs, strategic initiatives).

• Roundtable: emerging needs & opportunities.

• Closing & next steps.

Artifacts

• Annual meeting calendar.

• Standard agenda template.

• Agenda template (Confluence).

• Slide deck template (can re-use from Top 20 meetings; includes roadmap, vision – add KPI updates, discussion prompts).

• Parking lot log template.

Meeting Prep

Execution Guide

Follow-up & Continuous Improvement

• Track CAB input and roadmap decision impact

• Keep open feedback loops and always follow-up when feedback leads to change

• Periodic engagement updates between meetings

• Refresh membership roster (annually?)